Last Updated: September 2026
West Marin Food Systems Group (WMFS), a project supported through Innovative Health Solutions, is committed to protecting your privacy and ensuring transparency about how your information is collected, used, and safeguarded. This Privacy Policy explains our practices for website visitors at westmarinfoodsystems.org.
1. Information We Collect
We collect personal information only when you voluntarily provide it through our website, forms, or direct communications:
Contact & Form Inquiries: Name, email address, phone number, organization, and message details provided through general contact, resource inquiry, or feedback forms.
Volunteer & Gleaning Signups: Contact details, availability, location, and participation preferences submitted through “Volunteer” or “Host a Glean” forms.
Newsletter Subscriptions: Name, email address, and language preference (English/Spanish) provided when subscribing to our mailing list.
Events Library Requests: Contact information and event details submitted to borrow reusable supplies or event equipment.
Donations: Contact information and billing details submitted during online financial contributions.
2. How We Use Your Information
We use the information collected to fulfill your requests and support our backbone coordination role across West Marin:
To respond to your questions, direct you to community resources, or connect you with partner organizations.
To coordinate volunteer activities, community gleaning sessions, and event supply borrowing.
To send email updates, newsletter communications, and urgent regional announcements (only if subscribed).
To process donations and issue tax receipts.
To improve website functionality, accessibility, and user navigation.
3. Data Sharing & Referral Policy
No Commercial Sale or Rental: WMFS does not sell, rent, or trade your personal information to third parties for marketing purposes.
Partner Referrals: As a regional connector, if you request assistance or resources provided by a partner agency (such as local food pantries, school districts, or disaster councils), we may share your contact details with that partner only with your consent or as necessary to direct you to help.
Third-Party Service Providers: We work with trusted service providers to run our website and operations (such as website hosting, Mailchimp for newsletters, and secure donation processors). These providers access data strictly to perform their required services and must maintain confidentiality.
4. Email Communications & Unsubscribing
If you join our mailing list, we manage your information using Mailchimp. You can opt out or update your newsletter preferences at any time by clicking the “Unsubscribe” or “Update Preferences” link at the bottom of any email, or by contacting us directly.
5. Cookies, Analytics & Embedded Content
Analytics: We use basic web analytics to understand how visitors navigate the site, identify technical barriers, and improve accessibility. Analytics data is aggregated and does not personally identify individual visitors.
Embedded Maps & Media: Pages featuring the interactive Foodshed Map or social media links (such as Instagram) may use third-party cookies or embeds. Third-party providers operate under their own privacy policies.
Managing Cookies: You can disable cookies through your browser settings without affecting your ability to read core content on this site.
6. Community Stories, Media & Photo Consent
Photographs, participant stories, and community quotes published on this website are centered on human dignity and shared with explicit consent, including specific consent protocols for youth and service recipients. We do not publish personal stories, media, or identifying details without prior authorization.
7. Data Security & Retention
We maintain technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. Form submissions and contact records are reviewed regularly and retained only as long as necessary to fulfill program obligations or legal requirements.
8. Your Rights & Alternate Formats
You have the right to request access to, correction of, or deletion of any personal information you have submitted to WMFS. If you need this privacy statement or any website content in an alternate accessible format, please reach out to us.
9. Contact Us
For questions, privacy requests, or updates regarding your data, please contact:
West Marin Food Systems Group
Email: wmfoodsystems@gmail.com
Phone: (415) 669-4264